Job Opening

 The Town of Dighton is seeking qualified applicants to serve as Administrative Assistant to the Board of Selectmen and Town Administrator with an anticipated start date in August 2019.  Applicants must have thorough knowledge of all applications of the Microsoft Office Suite, especially Excel and Word, and must be detail oriented.  Accuracy is a must.  The position requires total confidentiality.  Must be able to work independently and have good customer service skills.  High School diploma or GED is required as is at least two years of office and clerical experience.  College experience  is preferred; Municipal Experience is desired.   Full job description and application availably at https://dighton-ma.gov/government  job_vacancies.php.  This position is part-time (20 hours per week) with the potential for full time.

Questions and applications should be submitted to Town Administrator Mallory Aronstein at maronstein@dighton-ma.gov.  Applicants are encouraged to review the job description prior to submitting applications.  Applications will be accepted until Monday, July 22, 2019 at 12:00 p.m.                                                                                                          

                                                                                                              Part-Time Administrative Assistant

                                                                                                       Board of Selectmen/Town Administrator

JOB DESCRIPTION

 

Position:                                             Administrative Assistant to the Board of Selectmen and Town                      Administrator

Department                                      Board of Selectmen/Town Administrator

Appointing Authority:                   Board of Selectmen

Reports to:                                        Board of Selectmen/Town Administrator

Works under Direction of:            Board of Selectmen/Town Administrator

Hours/Week:                                   20 hours/week

Compensation                                 up to $24.00/hour DOQ

Benefits:                                           Competitive benefits include health insurance, sick time, vacation time and enrollment into retirement system.

Summary Description

 

Performs, responsible administrative work in assisting the Town Administrator, Board of Selectmen and Executive Assistant in accomplishing the goals, objectives and functions of the office, and all other related work as required. Ensures that all orders and policies of Town Administrator and Board of Selectmen are carried out.  Performs varied, responsible and confidential functions requiring judgement in responding to inquiries, in dealing with the public, and in administering the functions of the office in accordance with established departmental policies and standards.

This is a part-time position, 20 hours per week.

Supervision

 

Works under general direction of the Town Administrator and the Board of Selectmen and with the Executive Assistant following department rules, regulations and policies, requiring the ability to independently complete assigned tasks according to prescribed time schedules.

 

Education and Experience

 

Minimum High School Diploma and at least two (2) years of office and clerical experience. Municipal experience is preferred.

Knowledge of the Mass Open Meeting Law, Public Records Law and Parliamentary Procedure.

Knowledge, Ability and Skills

Strong organizational skills and communication skills.  Proficiency in typing, basic word processing, spreadsheet preparation, presentation and experience with database software such as Word and Excel.

Working knowledge of office procedures and equipment. 

Demonstrated ability to make appropriate judgments regarding confidential issues and maintain confidential information in a professional and discrete manner, even in stressful situations.

Excellent customer service skills and reliability are essential traits.

Ability to communicate effectively and appropriately with town employees, town officials and the general public, both orally and in writing. 

Ability to work independently and take initiative when necessary.

Perform similar or related work as directed, required, or as situation dictates.

Duties, Responsibilities and Essential Functions

Work with or under the supervision of the Executive Assistant to provide administrative support to the Board of Selectmen, the Town Administrator and the Executive Assistant.

Receive and distribute mail for the Board of Selectmen and Town Administrator’s offices. 

Assist in maintaining calendars for Board of Selectmen and Town Administrator when necessary.

Principal contact person for the Selectmen’s/Town Administrator’s office; assist and answer questions from the general public, public officials, department heads and staff, in person and by telephone; respond to correspondence from the general public requesting routine information about the Town.  Receive telephone calls and visitors; screen for nature of business and respond from own knowledge of office operations and procedures. Coordinate with the Town Administrator the bi-weekly Board of Selectmen meeting agendas and correspondence; prepare packets and post meeting agendas. Submit agendas to the Chairman and the Board of Selectmen for review.

Responsible for scheduling requests seeking Board of Selectmen’s approval at meetings.  Schedule visitors and people to be honored at meetings

Maintain inventory of supplies for the Selectmen’s and Town Administrator’s offices and order supplies as needed.

Maintain town web site by updating pertinent information relating to events, meetings and emergency information.

Performs other duties as assigned.

Job Environment

Typical office environment with minimal exposure to risk or injury while performing daily duties.  Lifting is limited to normal office equipment, books, files and papers.

Must be able to operate office equipment such as, computer, copier, calculator and fax machine.

Attention to detail is required because errors could lead to delays and have monetary or legal repercussions for the town.

Physical Requirements

Environment is a normal professional office environment.  May be required to stoop or bend while filing.  Job may require person to sit or stand for long periods of time during the course of a day.

 

This job description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change.

 

KLB: April 2019